General Exhibit Information

Thank you for your interest in exhibiting at the 14th European ISSX Meeting. At this time, all exhibit space for this meeting are sold out.

If you would like to be placed on a waitlist in case of cancellation, please contact Stephanie Young at styoung@issx.org.

Sponsorship opportunities are still available! Act now before time runs out!


Exhibit Details

Internet

Complimentary wireless Internet access will be available throughout the Gürzenich for attendees and exhibitors. If you require a hard-wired connection, you will be required to pay for set-up and teardown labor to install the internet connection. Additional information will be made available through the Exhibitor Service Manual.

Value Added Tax (VAT)

Identified as MWST in Germany, this consumption tax is added to most goods and services in many countries around the world. The VAT in Germany is 19%. Certain exhibiting companies may file to reclaim VAT. ISSX is not responsible for any exhibitor’s VAT reclamation.

Guidelines for Payment of VAT:

  • German Companies: Exhibit stand and meeting sponsorship sales to German exhibitors: Your total amount due to ISSX must include 19% German VAT.
  • European Union Companies excluding Germany: Exhibit stand and meeting sponsorship sales to companies in the European Union: No payment of VAT is necessary. The Exhibitor/Sponsor is responsible for following the EU Reverse-Charge System. European Union companies MUST provide ISSX with their EU VAT ID Number.
  • Non-European Union Companies: Exhibit stand and meeting sponsorship sales to companies outside of Germany and the EU: No payment of VAT is necessary. According to § 3a (2) UStG w/o German VAT because place of service is not in the Federal Republik of Germany.

Cancellation and Refund Policy

Notification of cancellation must be made in writing. If space is canceled prior to Friday, 24 March 2017, a refund of the amount paid, less 50% (USD), will be issued. No refunds will be issued after Friday, 24 March 2017. All sales made after Friday, 24 March 2017 are final.

Exhibitor Badges

All exhibitors must register for badges. One (1) complimentary exhibit hall only access badge and one (1) complimentary full meeting access badge for exhibitor personnel will be included with each exhibit stand space. Up to two (2) additional exhibit hall only badges for exhibit personnel will be issued at an additional fee of $350 USD. Up to three (3) additional full meeting access badges for exhibit personnel will be issued at an additional fee of $495 USD each. Any further additional personnel must register at the prevailing registration rates or a second exhibition space may be purchased. The deadline for exhibitor staff registration is Friday, 12 May 2017. Exhibit personnel badges are to be used by company personnel working at the exhibit booth. Full meeting access badges allow entry to scientific sessions of the meeting. 

Exhibitor Service Manuals

Exhibitor Service Manuals will be available to fully paid exhibitors by Friday, 31 March 2017. Service manuals contain order forms and information regarding move-in and move-out of exhibits, labor, shipping, utilities and other supplies, and services.

Security

Security will be provided by the Gürzenich on a 24 hour basis. Please note that security is for the entire building and is not dedicated to only the exhibit hall area. Security and the protection of special valuable items are the responsibility of each exhibitor at the exhibitor’s own expense. 

Company Description and Logo for the Onsite Program

A 50-word description and color logo for each exhibiting company will be included the printed onsite program. Please submit your company’s description and high-resolution logo in .jpg or .eps format by e-mail to acigna@issx.org no later than Friday, 26 May 2017. Descriptions and logos received after this date may not be included in the program.

Social Functions

Exhibitor-sponsored receptions, dinners or other activities, and/or meetings may not be scheduled in direct conflict with any official function of the meeting including scientific sessions or official social functions or during exhibition hours. Please refer to the Exhibit Rules and Regulations, found on this website, for details. 

Hotel Rooms

Rooms at various hotels within walking distance to the Gürzenich are available through our housing bureau web site. Most hotels include breakfast. For more information, or to reserve a room, please visit review the hotel and travel information on this website.

 

Exhibit space for the 14th European ISSX Meeting is now sold out. If you would like to exhibit at the event, please reach out to Stephanie Young, styoung@issx.org, to be placed on a waitlist. Sponsorship opportunities are still available!